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Mini-navigator preview B. Card preview C. Full preview D. By default, the cards Mini-navigator preview component files appear alphabetically. To close Platform preview, click the close button in the upper-left corner or press Esc. Page 3G2. Page Additional Resources In the Text and Image Properties panels, specify size, background color, font, and other properties. Working with component files in a PDF Portfolio You can sort and preview component files in a PDF Portfolio, as well as open, edit, and save component files in their native application.

Any changes that you make to component files do not affect the original files outside your PDF Portfolio. Optional Edit the index. For example, you can match the look of an existing website, or embed the PDF Portfolio within an existing web page. For more information, see Reduce File Size page Page A status dialog box shows the progress of the file conversions.

Some source applications start and close automatically. Suitable for on- Smaller File Size screen display, email, and the Internet. In the Insert Pages dialog box, specify where to insert the selection before or after the first or last page, or a designated page. You can also add several lines of text to an entry. To specify the pages on which the header and footer appear, click the Page Range Options button.

Then specify a page range and choose a Subset option, as needed. Page Note: Bates numbering is unavailable for protected or encrypted files and some forms.

The default is 1. Note: If a message appears, telling you that the current document already has a background, click Replace Background. If you apply the new background to a limited range of pages, the old background remains unchanged on pages outside that range. You can also add files or folders by dragging them into the dialog box.

Click OK to close the Add Background dialog box. Follow steps 2 through 4 in the procedure for adding, replacing, or editing a background with an open document. Optional To apply the watermark selectively to individual pages, click Page Range Options. BleedBox Printing marks may fall outside the bleed area.

Locks the proportions of the crop so that all margins are the same distance. Constrain Proportions Crops the page to the artwork boundary. Enter the page range to be deleted, and click OK. You cannot delete all pages; at least one page must remain in the document. If you select Use Logical Page Numbers in the Page Display panel of the Preferences dialog box, you can enter a page number in parentheses to delete the logical equivalent of the page number.

You can specify a different numbering style for groups of pages, such as 1, 2, 3, or i, ii, iii, or a, b, c. Saving a PDF in text format allows you to use the content with a screen reader, screen magnifier, or other assistive technology. The original file is not modified. Instead, Acrobat creates an autosave file of changes, which includes all the changes you made to the open file since the last automatic save.

Select the version compatibility that you need. When you change the compatibility setting, newer features may be unavailable in the PDF. Specifies if the image is interlaced. Acrobat Default provides a starting point and reference for creating all types of PostScript and restores all default settings for the conversion.

Adobe PDF 7. This option is available only for PostScript PS format. By default, the conversion options specified under Preferences are used. You can use the Copy, Copy with Formatting, and Paste commands to copy the selected text into another application.

This command, which preserves the column layout, appears only if the document is tagged properly. If prompted, select or browse to the PDF, and click Next. If you have an Acrobat. Note: You must have Acrobat Pro installed to enable commenting for Reader users in managed reviews. Page In an email-based review, participants send their comments to the initiator, who merges the comments into the master copy of the PDF.

The document opens in the web browser and the document message bar displays the Save and Work Offline buttons. See Adobe LiveCycle documentation for more details. Page for example, if you send a PDF directly in email , you can still enable commenting rights. Note: If you enable commenting for Reader in a digitally signed document, the signature is invalidated. Acrobat saves any changes you make and Subject, Message displays them the next time you send a document for review.

To use the default email message, click Reset Default Message. Page Saves the file for you to work offline. Synchronizes comments. Acrobat notifies you when new comments are available.

For a video on how to track your review in acrobat see www. Left panel has links to review files, forms, server status messages, and RSS feeds. Right panel shows details for item selected in left panel.

Latest Updates The Latest Updates panel provides a summary of the latest changes in shared reviews, form files, and servers. Stamp B. Text edit C. Comment rollover tool tip D. Selected by default. When you place the pointer over a comment of any type, including Automatically Open Pop-ups On Mouse Rollover drawing markups and stamps, the pop-up note opens. Selected text is struck out. New text is added to a linked pop-up note. Dynamic stamp B. Sign Here stamp C. Standard business stamp D.

Custom stamp For a tutorial on creating dynamic stamps, see Dynamic Stamp Secrets at www. To finish drawing the shape, click the start point, or right-click and choose Complete from the menu. Double-click to end a polygon line.

Text font and size are based on the system default settings. Note: You can add comments to Japanese, Chinese, and Korean text with the Text Box tool, but you must have the Asian- language resource files installed. You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator.

If you want to add the image to PDFs repeatedly, create a custom stamp of the image. The Comment task pane contains the Comments list. Filtering affects the appearance of comments in both the document window and the Comments list. When you print or summarize comments, you can specify whether hidden comments are printed or summarized.

Choose Reply from the Options menu. Type your reply in the box that appears. Reply in the Comments list Select a comment in the Comments list. Document and comments with connector lines on single page B. Document and comments with connector lines on separate pages C. Comments only D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied. Then remove comments using the dialog box.

If you know the file format of the comments you want to import, choose it. Double-click the name of the document with the comments. The comment positioning matches that of the file from which they were imported.

If comments appear out of place, the source and recipient PDF documents are likely different. Page Approval Workflows Imports comments that are checked. Show By Checked State All imported comments appear in the Adobe Acrobat Markups layer as custom objects that you can edit, filter, or delete.

To modify an imported comment change the status, add a check mark, or modify text , right-click the comment, choose Acrobat Comments, and then choose an option. The highlight appears Fields Highlight Color when the Highlight Existing Fields button Opens a color picker for selecting the border color of form fields that must be filled Page Let the user type text, such as name, address, or phone number.

Digital signature field B. Dropdown list box C. Text fields D. Forms document message bar E. Check boxes F. Radio buttons G. List box H. Page Note: You can click the FormsCentral. Once you sign up for an account or sign in with an existing Adobe ID account, you can start creating online forms using your web browser. The use of the Reader Extensions capability for local saving of PDF forms called extended documents is limited in two ways: Number of deployed extended documents document to an unlimited number of recipients for them to fill in.

Page Key for any purpose. The most common uses for JavaScript in Acrobat forms are formatting, calculating, validating data, and assigning an action. The field that is highlighted in dark blue and displays the border handles is the anchor. Additional pasted fields are offset from the previously pasted field.

Align and center multiple form fields Select two or more form fields that you want to align. Right-click the field to which you want to align the other fields. Drag a rectangle to define the barcode area, and then double-click the barcode field to open the Properties dialog box. Allows you to drag and drop a field where you want it within the Fields panel. You can only move Order Tabs Manually one field at a time. The system sends you a link to the form, which you can email to recipients as desired.

Click Close to close the Properties dialog box. If you select form fields that have different property values, some options in the Properties dialog box are not available. Otherwise, changes to the available options are applied to all selected form fields.

Page Note: If you are planning to decode the barcode using a handheld laser scanner, avoid creating barcodes wider than 4 inches Taller and narrower barcodes generally work better with handheld scanners. Barcode height and width will not be an issue if you are using an Adobe barcode decoder available separately. Although most of the properties on this tab are common to both these types of form fields, a few are exclusive to one type or the other. Multi-line Compensates for text that extends beyond the boundaries of the text field.

Scroll Long Text Allows users to apply styling information to the text, such as bold or italic. This might be Allow Rich Text Formatting useful in certain text fields where such styling information is important to the meaning of the text, such as an essay.

Use these options to perform mathematical operations on existing form field entries and display the result. Select this if you want the user to type. The options that are available depend on your selection in the Select Format Category pop-up menu. Page Displays any custom scripts you have added to validate keystrokes. The Edit button opens a Custom Keystroke Script dialog box in which you can write and add new scripts.

Page When you encode a barcode using XML values, the URL reference is encoded into the barcode and is displayed on the form, below the barcode. Select the existing parameter set that you want to use as the basis of the new set, and click New. Buttons can open a file, play a sound or movie clip, submit data to a web server, and much more.

For example, mailto:nobody adobe. Label only B. Icon only C. Icon top, label bottom D. Label top, icon bottom E. Icon left, label right F. Label left, icon right G. Rollover Highlights the button border. Outline Reverses the dark and light shades of the button.

Page Publishing Interactive Web Forms Before you make your forms web-ready, make sure that your form-field names match those set in the CGI application. Exports all form fields even if the form fields do not contain values. You then collect the data from the submitted forms and import it into your QuickBooks company file. Use Designer ES2 to edit the form as needed. Click the following links for information on basic editing tasks Then locate and select that file, and click Open. Note: Some formats are available only for specific types of PDF forms, depending on the application used to create the form, such as Acrobat or Designer ES2.

Not all forms are fillable. Or, they intentionally design a form that you can fill in only by hand. In an interactive form, the Interactive fillable pointer changes to a different icon, depending the field.

For example, the Hand you can type text into the form field. Fill in flat forms The Typewriter tool provides a simple solution for filling out forms without interactive fields, called flat forms.

Page To remove an entry from the Auto-Complete memory, such as a misspelled entry that you found and corrected later, edit the list in the preferences. Select Forms on the left. Under Auto-Complete, choose Basic or Advanced from the menu. Click Edit Entry List. You cannot undo this action. Adobe recommends that you enable enhanced security if it is not already enabled, and that you bypass restrictions only for trusted content. For example, enter www. To trust files from secure connections only, select Secure Connections Only https:.

From the Categories on the left, select Trust Manager. Page Because the list of allowed and disallowed file attachment types can grow over time, you can reset the lists to their original state.

This state can sometimes provide the highest level of security. Adds the file type to the white list and prevents future warnings. Page Acrobat and Reader let you adjust application behavior so that JavaScript executes within your desired level of security. From the Categories on the left, select JavaScript. Page If you don’t trust the PDF or don’t know who created it or where it came from, don’t click the Options, Allow, or Play button.

Acrobat and Adobe Reader continues to block the suspicious content or actions. To hide the warning, click the Close or Cancel button. Page Content Security Internet. Important: Acrobat and Reader X, 9. Adobe recommends that you enable enhanced security if it is not already enabled, and bypass restrictions only for trusted content. Page Opening Secured Documents Alternatively, you can create a self-signed digital ID if you are communicating with a group that you trust.

Page Security Policies A security policy enforces systematic constraints on information flow and exchange within an organization. You can use Adobe LiveCycle Rights Management ES to apply a policy to documents without the need for digital signatures and certificates.

If you often apply the same security settings to PDFs, consider creating a security policy to simplify your workflow.

However, you cannot use password encryption to secure the document. All Adobe products enforce the restrictions set by the permissions password. However, if third-party products do not support these settings, document recipients are able to bypass some or all of the restrictions you set. Click OK. At the prompt to confirm each password, retype the appropriate password in the box and click OK. If the file is opened in Illustrator, Photoshop, or InDesign, the user must enter the Permissions password, since it is not possible to open the file in a view-only mode.

Note: Third-party security providers usually validate identities by using proprietary methods. Or, they integrate their validation methods with Acrobat. If you use a third-party security provider, see the documentation for the third-party provider. Once you make a certificate a trust anchor, you prevent revocation checking on it or any certificate in the chain. Page ID files or the ID files that you import. Users must have access to the server to use these policies.

Page The policies for password and certificate security can be stored on a local computer. You can audit actions and change security settings dynamically.

Select a policy. Changes to these policies can be made only on Adobe LiveCycle Rights Management ES, which opens automatically when you select an option. Page To restrict access to a policy-protected PDF that you made available to a group of users, you can revoke the document. Page Because the certificate authority is responsible for verifying your identity to others, choose one that is trusted by major companies doing business on the Internet. The Adobe website gives the names of Adobe security partners that offer digital IDs and other security solutions.

See Adobe Security Partner Community at www. If your digital ID file is lost or corrupted, or if you forget your password, you cannot use that profile to add signatures.

After the expiration date, you can use the ID to open, but not sign or encrypt, a document. Never divulge your password to others. If you must write down your password, store it in a secure location. Page Removing Sensitive Content When you remove items, additional items are automatically removed from the document.

Items that are removed include digital signatures, document information added by third-party plug-ins and applications, and special features that enable Adobe Reader users to review, sign, and fill PDF documents. Files of any format can be attached to the PDF as an attachment. Optional To set the appearance of redaction marks, click Redaction Properties. Choose one of the available patterns. You can change the language version of the patterns.

Page Protection panel, click Redaction Properties. The digital ID contains a private key and a certificate with a public key and more. The private key is used to create the digital signature. Page They can also specify signature requirements for items such as certificates and timestamp servers.

Create the signature appearance You determine the look of your digital signature by selecting options in the Security section of the Preferences dialog box. Content security settings also control features that affect application behavior in signing and certificate security workflows.

You require server access to use them. Depending on how you have configured your application, validation may occur automatically. Page Signing Pdfs For example, use these options for your employer or service provider. Click OK twice, and then click Close.

Signing PDFs You can sign a document to attest to its contents or approve the document. Based on the intent, you use different types of signatures. Page Signature Types Complete your edits before you sign. Changes made to the document after it is signed can invalidate the signature. Get a digital ID from your own organization, buy a digital ID see the Adobe website for security partners , or create a self-signed one. Type a name, e-mail address, and other personal information for your digital ID.

When you certify or sign a document, the name appears in the Signatures panel and in the Signature field. Page ID is required to add the certifying digital signature.

Remove content, such as JavaScripts, actions, or embedded media, which may compromise document security. Reader X users can also timestamp a document if the document includes appropriate Reader Enabling features. For more information on PAdES, see blogs. Page Validating Signatures Delete key. You can right-click a signature field in the Signatures panel to do most signature-related tasks, including adding, clearing, and validating signatures.

Page To view an explanation of the problem, hover the pointer over a Signature Badge with a warning icon. Different warning icons appear for different situations. For a list and explanation of each warning, see the DigSig Admin Guide at www. For more information, see blogs. The command is unavailable if the signature is invalid, or is signed with a self-signed certificate. The command is also unavailable in case the verification time equals the current time.

Both Acrobat and Reader access an Adobe hosted web page to download a list of trusted root digital certificates every 30 days. Page This option allows Acrobat or Reader to automatically download trust settings from an Adobe server. These trust settings ensure that the user or organization associated with the certificate has met the assurance levels of the Adobe Approved Trust List program.

Page Chapter Accessibility, Tags, And Reflow A document or application is accessible if it can be used by people with disabilities, such as mobility impairments, blindness, and low vision. The text of an accessible PDF must be available to a screen reader. Note: The accessibility checker tools can help identify areas of documents that may be in conflict with the Adobe interpretation of the accessibility guidelines.

These guidelines may be referenced in the application and its documentation. Page You may be able to use a screen reader with this document if your assistive technology product is registered with Adobe as a Trusted Agent.

Contact your assistive technology product vendor. Page The set of accessibility criteria to check. For the Section and W3C guidelines, the options area includes a Name Browse button that links to the website for the respective guidelines. Page Reading Pdfs With Reflow And Accessibility Features The names shown for some preferences in the Accessibility Setup Assistant are different from the names for the same preferences shown in the Preferences dialog box.

Acrobat Help uses the names shown in the Preferences dialog box. For more information about accessibility features, see www. Files mode Show Portfolios In Files Mode provides a better reading experience for people with disabilities, such as mobility impairments, blindness, and low vision.

Page When you open Acrobat within a web browser, keyboard commands are mapped to the web browser first. Consequently, some keyboard shortcuts are not available in Acrobat or are available only after you shift the focus to the PDF.

For information about accessibility features, see www. You can save a PDF as accessible text to print on a braille printer. Page See the documentation for your assistive software or device. Or, contact the vendor for more information about system requirements, compatibility requirements, and instructions for using this software or device with Acrobat.

For more information about using screen readers, see www. In the PDF form, press Tab to select the first form field. LiveCycle Designer adds structure tags to forms, improving accessibility. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.

Design the form for accessibility. Forms tend to have relatively complex layouts compared to documents that have a simple, single-column structure. The success that an application has in analyzing and tagging a form depends largely on the original formatting and layout of a document, and the types of fields that it uses. The report lists potential problems by page, provides a navigational link to each problem, and offers suggestions for fixing them.

When you click the Clear Page Structure button, Acrobat clears tags from all visible pages, even pages that are only partially visible. You can also use this tool to add alternate text to images and correct many types of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF. In the document pane, place the pointer over the number for the highlighted region you want to move, and drag it to where you want it to be read.

The pointer changes to include a minus sign -. Apply a figure tag You can select an element and define it as a figure by using the TouchUp Reading Order tool. Once you define it as a figure, you can add alternate text to describe the figure. Page Remove Or Replace Document Structure Tags Remove or replace document structure tags If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure.

If the document contains mostly text, you can select a page and then remove headings, tables, and other elements to create a cleaner, simpler tagging structure. Page PDF. Note: If you tagged the Adobe PDF during conversion from an authoring application, the links and URLs in the document are probably already active and included in the tag tree so that they are accessible to screen readers. Page If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product.

Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes. Each document includes one or more pages, a set of annotations such as comments and links , and the content objects for the page. Page Structural elements are typically listed as containers parent tags.

They include several smaller elements child tags within them. As you drag, a line appears at viable locations.

Select the tag for that element, and choose Properties from the Options menu. The standard Adobe element tag types are available in the New Tag dialog box. A large division of a document; may group smaller units of content together, such as division Part elements, article elements, or section elements.

Division element. A generic block-level element or group of block-level elements. Article element. They are differentiated from block-level elements. Inline-level elements may be contained in or contain block-level elements. Bibliography entry element. A description of where some cited information may be found. BibEntry Quote entry element. Instead, consider a PDF as a snapshot of your original file. Page thumbnails appear in the navigation pane.

This process may require several seconds, particularly in larger documents. In Acrobat, you can set bookmark destinations as you create each bookmark. However, it is sometimes easier to create a group of bookmarks, and then set the destinations later. Page If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it.

When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks. Select the structure elements you want specified as tagged bookmarks. Ctrl-click to add to the selection. The tagged bookmarks are nested under a new, untitled bookmark. You can change its hotspot area or associated link action, delete or resize the link rectangle, or change the destination of the link.

To make the attachment viewable in Acrobat 5. Most of your Acrobat 9 batch scripts can be imported as actions; some scripts require minor changes.

Page Click Save. In the Save Action dialog box, enter a name and a description for the action and click Save. For video on creating actions see www. Manage custom action Use the Edit Actions dialog box to edit, rename, copy, delete, import, or export actions. Edit an action In the Edit Actions dialog box, select an action and click Edit to change the tasks or settings. You can also use the Edit Actions dialog box to review an action, and exit without saving changes.

Note: Specify a security method for these files in the Action Wizard panel of the Preferences dialog box. Page Articles Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF.

For example, the first box for the first article is labeled , the second box , and so on. The boxes for the second article in the same document are labeled , , , and so on. The new box is inserted into the article flow, and all following boxes are renumbered.

Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must have. To delete a saved setting, choose it in the Settings menu and click Delete.

When you are finished selecting options, click OK. Note: Masked images and images with a size less than by pixels are not downsampled. Reduces file size by eliminating unnecessary pixel data. This option retains form objects to which actions are linked. Makes form fields unusable with no change to their appearance. These items include elements that are obsolete or unnecessary for your intended use of the document.

Removing certain elements can seriously affect the functionality of the PDF. To edit the scanned text, replace the custom fonts with fonts that you have on your computer. Stroke Specifies the width of the stroke. Stroke Width Note: For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font.

Add new text You can add or insert new text into a PDF using any of the fonts installed on the system. Select an image file, and click Open. A copy of the image file appears on the page, with the same resolution as the original file. Note: Editing and saving a digitally signed PDF invalidates the signature. To use a different editing application, specify the application in the TouchUp preferences.

If the image window displays a checkerboard pattern when it opens, the image data could not be read. You can set the initial view to the magnification level, page, and page layout that you want. Select Open In Full Screen Mode to open the document without the menu bar, toolbar, or window controls displayed.

Page Description tab of the Document Properties dialog box. Document metadata can be extended and modified using third-party products. The Extensible Metadata Platform XMP provides Adobe applications with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows.

You can save and import the document metadata XML source code in XMP format, making it easy to share metadata among different documents. You can edit and export metadata for Visio objects only. Use the Object Data tool to view object grouping and object data. If the parent layer is visible, nested layers can be made visible or hidden. From the options menu , choose one of the following: Shows every layer across every page of the document. Any additional properties that the creator of the layered PDF has associated with a specific layer are shown in the box at the bottom of the Layer Properties dialog box.

You can test the link by changing the layer settings, selecting the Hand tool, and clicking the link. If the content that you edit or delete is associated with more than one layer, the content in all the layers reflects the change. From the Select Trigger menu, choose Page Open to set an action when the page opens, or choose Page Close to set an action when the page closes.

Adobe has enhanced JavaScript so that you can easily integrate this level of interactivity into your PDF documents. When geospatial data is imported into a PDF, Acrobat retains the geospatial coordinates. With the coordinates, you can view and interact with the PDF to find and mark location data. To end the search, right-click inside the map.

Forgot your Adobe ID or password? I cannot find the downloaded setup file. Where has the file gone? If you cannot find the downloaded file, do the following: On Windows: Open Windows Explorer and then select the Downloads folder in the left navigation pane.

Double-click the downloaded EXE file. On Mac: Open the Finder and then select the Downloads folder in the left navigation pane. Double-click the downloaded DMG file. Can I install Acrobat DC on another computer?

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